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DERBYSHIRE COUNTY CROWN GREEN BOWLING ASSOCIATION Rules and Bye Laws 1994 |
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1 |
TITLE |
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The title of the Association shall be: |
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DERBYSHIRE COUNTY CROWN GREEN BOWLING ASSOCIATION |
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2 |
OBJECTS |
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The Objects of the Association shall be: |
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(a) To promote encourage organise and govern Crown Green Bowling throughout the County and permitted areas adjacent |
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to the borders of the County. |
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(b) To obtain uniformity in the game by adopting Laws of the British Crown Green Bowling Association. |
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3 |
REPRESENTATION |
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Associations/Sections in membership shall pay an Annual Fee, which shall be decided at the Annual General Meeting. |
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Such membership to permit direct representation at Annual and Special General Meetings. |
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4 |
ELIGIBILITY |
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Bona Fide clubs within the County and permitted areas adjacent to the County may be admitted into membership either |
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on a directly or indirectly affiliated basis. Affiliation for all Clubs shall be by annual payment of a fee to be decided at the |
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Annual General Meeting. |
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5 |
SECRETARIES |
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Each Association/Section in membership shall forward to the County Secretary the Names, Addresses, Telephone numbers |
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and Email addresses of Club Secretaries within their Association or Section. This information to be in the hands of the |
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Secretary by the 1st of April. |
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6 |
MANAGEMENT COMMITTEE |
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The County Association shall be governed by a Management Committee consisting of:- |
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Patron, President, Vice-Presidents, Chairman, Vice-Chairman, Hon. Secretary, Hon.Treasurer, Registrar, Insurance Officer, |
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DBS Officer, plus three delegates from each Association or Section in membership. |
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The President, Chairman and Vice-Chairman shall be nominated every second year on a Rota system involving each |
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Association or Section in membership. |
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The Vice Presidents, Hon. Secretary, Hon. Treasurer, Registrar, Insurance Officer, DBS Officer, and two Auditors shall be |
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elected annually. |
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7 |
SUB-COMMITTEES |
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The Management Committee shall have the power to appoint any Sub-Committee deemed necessary. |
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8 |
LIFE MEMBERS |
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The Management Committee shall have power to elect Life Members of the Association whose service in the interests |
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of the game shall entitle them to this distinction. Such Life Members shall be permitted to attend all General Meetings |
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but shall not have the power to vote. |
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9 |
TRANSFERS |
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No member of any club shall be permitted to transfer his membership to any other club concerned with the Association |
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until such time as he has fulfilled his financial obligations to the club from which he is retiring. |
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10 |
FEES |
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All fees from any Association or Section/League in membership, saving only Competition Entry Fees, which must be |
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forwarded within seven days of the common closing date for that competition in order to permit those entries to compete |
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in that competition, must be paid to the County Treasurer by the 30th of July in each year. |
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Any Association or Section failing to comply shall be fined £5.00. |
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If any enquiry into any Association/Section/League or Club’s accounts is deemed necessary, the County Association |
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shall have the power to request the books, documents or other evidence deemed necessary. |
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Should any Association or Section, Club or individual decline to furnish such particulars, the County Association shall |
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have power to suspend or expel the Association/Section/League/Club or individual concerned. |
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11 |
REGISTRATION |
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All Sections or Clubs shall provide the Secretary with a list of all players that are to play competitive bowls within the |
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County of Derbyshire’s designated area. |
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The list shall provide the basis of the fees to be paid by Clubs firstly to the County and secondly to BCGBA. |
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This shall be submitted along with the BCGBA. CR1/CR2 and all monies due by the last day in April in each year. |
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12 |
RE-INSTATEMENT |
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Application for re-instatement by a suspended Association or Section, Club or Individual |
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(With full particulars of the grounds for such an application) must be made to the County Secretary. |
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This to be laid before the Management Committee and considered on its merits. |
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Applicants who have been refused re-instatement shall have a right of appeal to the BCGBA. Management Committee. |
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13 |
ANNUAL GENERAL MEETING |
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The Annual General Meeting shall be held on a date to be decided by the Management Committee, normally the |
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second Sunday in December, when Annual Reports and Accounts shall be presented. Any proposals for alterations to |
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Rules and Bye-Laws of the Association to be in the hands of the County Secretary by 31st October. |
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14 |
SPECIAL GENERAL MEETING |
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Any Association/Section or a minimum of TEN Clubs or the Management Committee may apply in writing for the calling |
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of a Special General Meeting. Such an application shall be addressed to the County Secretary stating the nature of the business. |
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Each member Association or Section will be permitted to have only THREE delegates in attendance. |
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15 |
DELEGATES |
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At General Meetings each Association or Section will be permitted to have THREE delegates with the power to vote. |
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The Chairman shall have a casting vote only. No voting powers are permissible to any other person(s) attending. |
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16 |
HANDBOOKS |
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Each affiliated Club shall take a minimum of five copies of the County Handbook. |
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Each Association or Section shall take as a minimum 20 copies of the BCGBA. Handbook. |
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17 |
COMPETITIONS |
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All Associations shall be responsible for League, Competition and Inter-County matches staged in their areas. |
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Club open competition qualifying rounds are not permitted before 6.30 p.m. on the days when qualifying rounds of |
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National or County competitions are being held in the respective areas. Current competitions to which this applies are the |
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INDIVIDUAL MERIT and MIDLAND MASTERS. |
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18 |
INTER-COUNTY MATCHES |
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The Selection Committee shall consist of the Chairman of the County Association plus one selector from each |
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Association or Section in membership. |
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This Committee shall select the Teams, Captains, Reserves and Delegates to represent the County together with the |
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venues for the home games. |
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19 |
TEAS |
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The cost of providing Teas for Players and Officials at both home and away Inter-County Matches shall be met by |
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the County Association. |
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Green Fees for any such matches shall be met by the County Association. |
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20 |
AVAILABILITY OF GREENS |
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Affiliated Clubs shall make their Green(s) available at all times for: |
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(a) Staging an Inter County Match. |
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(b) The County Cup Competition. |
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(c) The Final rounds of the County Individual Merit Competition. |
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(d) Rounds or Finals of National Competitions. |
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There shall be no charge to the County Association. |
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21 |
COMPETITION FINALS |
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Each Association or Section shall on a rota basis stage the Final Day of the County Individual Merit. |
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The host Association or Section will be responsible for the Referees and Measurers throughout the day. |
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The County Secretary or Deputy shall control the Master Sheet and Score Cards. |
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For the Finals of the Merit (Senior & Junior), County Cup, and any other competitions where the County runs qualifying |
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finals for BCGBA., Referees and Measurers of Grade A plus a practical pass shall be allocated to officiate at such events. |
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The Fee shall be the same as for County Matches as per BCGBA. rules. |
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To eliminate travel costs officials should be from the Area where the Finals are to be held. |
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(Fees to be offset against income from the respective competitions).Where no qualified Referees are available the |
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County Secretary shall nominate the Officials for the day from the County Panel of Referees. |
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In all County Qualifying Rounds, Final Days and County Matches, the BCGBA. Dress Code, |
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as defined in BCGBA Bye-Law 25-1 and 25-2 shall be strictly adhered to. |
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22 |
ENTRY FEES & PRIZE MONEY |
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All Entry Fees shall be with the County Treasurer within 7 days of the County Closing Date of any Competition organised by |
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the County. In the event of Fees not being received within that time such entries shall not be allowed to play in that Competition. |
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The Management or Executive Committee shall determine the amount of prize money for each Competition. |
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Should a Club, Player or Players fail to attend the Finals Day of any Competition organised by the County |
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any Prize Monies shall be forfeited unless a valid excuse in writing is received by the Secretary within 7 days |
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of such Final Day and accepted by the County Executive. |
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23 |
COUNTY COACH |
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The appointed County Bowls Coach (This being a bi-ennial appointment) shall have his expenses re-imbursed by the |
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County Treasurer. |
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24 |
RECORDS |
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The Secretary shall keep a record of all business transacted at all Annual or Special General Meetings together with the |
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day to day business of the County Association. |
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25 |
TREASURER |
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The Treasurer shall be responsible for the funds of the County Association. Wherever possible accounts should be paid |
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by cheque which will bear the signatures of two of the nominated signatories. |
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He will keep all documents etc. in relation to finance; prepare statements of account plus a balance for checking of the same. |
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On retirement from office he shall hand over accounts, books, cheque books, bank books and monies to the President, |
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Chairman or his successor. The Accounts of the Association shall be audited annually and a printed copy of the |
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Balance Sheet sent to the Honorary Secretary. |
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The Secretaries of each Association/Section in membership shall also receive a copy of the Balance Sheet. |
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26 |
SUNDAY CLOSURES |
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Any Club whose green is closed on Sundays, and may be required for a County Cup match, subject to agreement |
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by the Clubs concerned, are permitted to play on the day previous to the allocated date. |
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27 |
SETTING OF FEES |
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The Management Committee at The Annual General Meeting shall determine all Fees this also includes Honorariums. |
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27a |
DEVELOPMENT FUND FEE |
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Every player, Male or Female bowling under the administration of the Derbyshire County Crown Green Bowling Association |
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to pay an amount annually towards a Development Fund, the amount to be determined by the Derbyshire CGBA management |
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committee. |
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This fund will be used for purchasing equipment, coaching and other relevant courses where required by officials and bowlers. |
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28 |
APPLICABILITY OF RULES |
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The code of rules laid down by the County Association shall be binding on all affiliated Associations or Sections and |
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all disputed points shall be referred to the Management Committee whose decision shall be final. |
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There is a right of appeal to the BCGBA. Management Committee. |
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29 |
TRAVELLING EXPENSES |
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An amount shall be paid for each car travelling to be determined by the Treasurer. |
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This will be for all County representative teams in all away venue County matches It is expected all players from one area |
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share one car, unless the number be so great that additional cars are required. |
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