Mkt Drayton Bowling League 2022

CONSTITUTION OF THE MARKET DRAYTON & DISTRICT BOWLING LEAGUE

1. Name
The league shall be known as the Market Drayton & District Bowling League (MDBL). 

 

2. Object
The object of the League shall be to promote organise and govern crown green bowling in the Market Drayton and surrounding areas.

 

3. Affiliation
The League shall be affiliated to the British Crown Green Bowling Association (BCGBA), and Shropshire Crown Green Bowling Association (SCGBA)

 

4. Membership
Membership shall be open to all Bowling clubs affiliated to the Shropshire Crown Green Bowling Association. All applications to join the league will be considered by the Executive Committee on its merit.

5. Officials
The Officials of the League shall consist of the President, Vice President, (both serve for 3 years) Chairperson, Vice-Chairperson, League Secretary, Competition Secretary, and Treasurer.
Other than President and Vice president all other officials will be elected annually at the AGM. Any official may be re-elected without limit. The Chair of the meeting shall have a casting vote in the event of a tie.
Nominations for any of the named positions from any club to be sent to League Secretary by 30th November annually. No nominations will be accepted at the meeting.
The Chair of the League will act as the Chairperson at all Committee meetings. In their absence the Vice-Chairperson will chair the meeting.
The post holder may stand for re-election at the end of the term.
The election of the Chair of the League will be via nominations and voted on at the Annual General meeting in the relevant year. Nominations for Chair of the League should be notified to the secretary by 30th November. The President shall have a casting vote in the event of a tie.
The election of the Vice President will be via the Committee who will nominate a Vice president and seek approval at the AGM. The person selected will hold office for 3 years and then become President.
All nominations for any officer position must be in writing and accompanied by a proposer and seconder. (They do not need to be in attendance at the AGM to be elected into office)
The role and limits of authority of each of the officers are documented separately.

6. Committee
a. Executive Committee
The Executive Committee consisting of the officials, ex officio members, and one representative from each club will govern the affairs of the league.
Decisions made will be ratified by a majority vote of those clubs attending. Each club and league official will be allowed one vote. In the event of a tie the Chairperson will have the casting vote. Decisions made by the Executive Committee shall be final and binding.
The committee will have due regard to the law on equality, disability discrimination, child and vulnerable protection.
b. League Management Committee
The League will be managed by a committee known as the League Management Committee and will be made up of the officials of the league, two county representatives, four representatives of member clubs and one representative (U25) to be elected annually. Retired presidents are to serve as ex-officio members.
The Committee has the power to:
a) provide playing facilities for matches and tournaments, equipment, training, transport, medical and related facilities;
b) provide coaching and related social and other facilities.
c) have full powers to act on any matter which come before them, including complaints, disputes, fines etc.
d) take out insurance for organised events, players, guests and third parties.
e) Co-opt any member on to the Committee as a result of a vacancy arising before the next AGM is held. Any member co-opted will need to stand for re-election at the next AGM.
f) Nominate a bona fide Bank and set up an account to deposit monies paid to the League and make payments from to meet all liabilities.
g) raise funds by appeals, subscriptions and other activities.
h) set aside funds for special purposes or as reserves.
i) invest funds in any lawful manner.
j) engage staff and others to provide services, i.e. an Auditor for the annual accounts.
k) co-operate with or affiliate to firstly any bodies regulating or organising the Sport and secondly any club or body involved with it and thirdly with government and related agencies.
l) do all things reasonably necessary to advance the purposes of Crown Green bowling.
m) NONE of the above powers may be used other than to advance the purpose consistently with the objects of the League and the general law.
A Committee member ceases to be such if they cease to be a member of an affiliated club, resigns by written notice, or is removed by the committee for good cause. This will be after the member concerned has been given the chance of putting their case to the league committee with an appeal to the Executive committee or is removed by league member clubs at a general meeting. The committee shall fairly decide time limits and formalities for these steps.
Whenever a Committee member has a personal interest in a matter to be discussed they must declare it, withdraw from that part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned.
The Committee may delegate any of their functions to sub-committees but must specify the scope of its activity and powers; the extent to which it can commit any funds of the League; its membership; and its duty to report back to the Committee. The Committee may wind up any sub-committee at any time or to change its mandate and operating terms.
A subcommittee consisting of 5 neutral members of the league management committee shall be appointed to deal with questions raised under these rules and deal with any disciplinary matters.

 

7. Organisation of meetings
League Management/Executive Meetings
a. The League Executive Committee and the League Management Committee shall meet on the instruction from the League Secretary in consultation with the League Chairman. Notice of Executive meetings shall be forwarded to all member clubs at least 14 days before the meeting.
b. Minutes of previous Executive meetings shall be distributed to the club secretaries prior to the meeting
c. A quorum for League Management meetings is 50% of the officials
General Meetings
a. The League AGM will be held in January to receive the accounts for the previous year, and to elect officials and League Management Committee.
b. Minutes of the previous AGM shall be distributed to the club secretaries and approved at the meeting.
c. Any club failing to be represented at a League Executive meeting or any General Meeting shall be fined £10.00
d. A quorum for all general meetings is 50% member clubs present
e. Except as otherwise provided in the League rules, every resolution shall be decided by a simple majority of the votes cast by a show of hands

8. Special General Meetings
A special general meeting of the League may be called at any time by the Executive Committee, and shall be called within 21 days of the receipt by the Secretary of a requisition in writing signed by at least 10 members and stating the business to be discussed. No other business shall be discussed at the meeting so convened.

9. Finance
All monies due to the League will be paid on or before 30th November. Clubs with outstanding dues not paid will be fined £20/month until paid. The accounts of the league shall be made up and audited to 31st December in each year and shall be presented for approval at the AGM.

10. Rules of the League
Notice of any proposed new rules or alterations to existing rules proposed by the Executive Committee will be circulated to all member clubs in the notice convening the Annual General meeting. Any proposed changes suggested by any other member clubs must be submitted in writing by 30th November and circulated with the notice convening that meeting.
Rules of the league are available in a document titled ‘Management rules and General rules of MDBL’

11. Dissolution
Should an AGM or EGM decide, by a majority, on grounds of expediency or otherwise, to dissolve the league, a meeting of member clubs will be called within 28 days. At the meeting, if a two thirds majority of those present and eligible to vote decide to dissolve the League, the Executive committee shall have the power to dispose of the assets of the league after all liabilities and debts have been cleared. The beneficiaries of such assets shall be the member clubs or such charities as decided by a majority of club members.

12. Amendments
This Constitution may be amended at a general meeting by two-thirds of the vote cast. Requests for any changes to this document must be sent in writing to the League Secretary not later than the 30^thNovember.